Author: Amanda (Page 1 of 17)

SIDNEY PUBLIC LIBRARY
Board
December 11, 2023

Board Members Present: Steven Dewitt,Jane Holechek, Tanya Lewis, Jennifer Ramsey, and Shannon Smelley
Also Present: Amanda Eastin

Absent:   None

           

Meeting called to order at: 4:04 pm.

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes:  A motion was made by Steven DeWitt to approve the minutes of the November 13, 2023 meeting, as corrected.  The motion was seconded by Tanya Lewis.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Shannon Smelley to approve the bills for November 2023.  The motion was seconded by Jennifer Ramsey. 
     APPROVED: ALL

Old Business:

• Grievance Policy has been completed.  Tanya Lewis made a motion to adopt the Formal Grievance Policy.  The motion was seconded by Steven DeWitt.  Approved: all.

New Business:

• Library Board discussed a possible new hire.
• A motion was made by Tanya Lewis to go into closed session at 4:32pm. The motion was seconded by Shannon Smelley.

APPROVED: ALL
Ended closed Session at 4:38pm.

NEXT REGULAR MEETING January 8, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:39pm

Sidney Public Library
Foundation
December 11, 2023

Board Members Present: Jane Holechek, Steven DeWitt. Tanya Lewis, Jennifer Ramsey, and Shannon Smelley
                                              
 Also Present:  Amanda Eastin
     Absent: None

  Meeting called to order at: 4:39pm

Affidavit of Publication in the Sidney Sun Telegraph, posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon Smelley to approve the minutes of the November 13, 2023 meeting. The motion was seconded by Tanya Lewis.
  Approved: ALL

Financial Reports and Bills:  None 
Approved: N/A

Old Business:

• Old credit card is officially canceled.

New Business:   

• Reminder elections in January for Library Board.

NEXT REGULAR MEETING: January 8, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:43pm.

Sidney Public Library Board
September 11, 2023

Board Members Present: Steven Dewitt, Jane Holechek, Tanya Lewis and                                                  Jen Ramsey                                                                         
Also Present: Amanda Eastin, Autumn Ramirez, and Lane Kizzire.

Absent:   Shannon Smelley
A motion was made by Tanya to excuse Shannon from the September 11, 2023 meeting.  The motion was seconded by Steve.
APPROVED: ALL                      

Meeting called to order at: 4:05 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes:  A motion was made by Jen to approve the minutes of the August 15. 2023 meeting.  The motion was seconded by Steven.
APPROVED: ALL

Financial Reports and Bills:  A motion was made by Tanya to approve the bills for August 2023.  The motion was seconded by Steve. 
APPROVED: ALL

Old Business:

• A motion was made by Tanya to table the grievance policy and procedure to the October meeting. The motion was seconded by Steven.
  APPROVED: ALL

New Business:

• Lane Kizzire City of Sidney Finance Director presented the budget report.
• A motion was made by Tanya to go into closed session at 4:20 pm. The motion was seconded by Steven.

APPROVED: ALL
Ended closed Session at 4:51pm.

NEXT REGULAR MEETING November 13, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:51pm

Sidney Public Library Foundation
September 11, 2023

Board Members Present: Steven Dewitt, Jane Holechek, Tanya Lewis, and Jen Ramsey
                                              
 Also Present:  Amanda Eastin
     Absent: Shannon Smelley
A motion was made by Steven to excuse Shannon form the September 11, 2023 meeting.  The motion was seconded by Tanya.
APPROVED: ALL

  Meeting called to order at: 4:52pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Tanya to approve the minutes of the August 15, 2023 meeting. The motion was seconded by Steven.
  Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

• Amanda is still working with credit card company to change authorized individual on account.  

New Business:

  NEXT REGULAR MEETING: October 10, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:53

SIDNEY PUBLIC LIBRARY
Board
July 10, 2023

Board Members Present:  Jane Holechek, Shannon Smelley, Tanya Lewis and
                                                Jen Ramsey                                                                         
Also Present: Amanda, Autumn, Eileen, Julie, Larami, and Sandy

Absent: A motion was made by Shannon to excuse Steve from the July 10 Board meeting. 
               The Motion was seconded by Tanya.
                APPROVED: All       

Meeting called to order at: 4:03 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  N/A

Approval of Minutes:  A motion was made by Jen to approve the minutes of the June 12, 2023 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Tanya to approve the bills for June 2023.  The motion was seconded by Shannon. 
     APPROVED: ALL

Old Business:

• Updated job descriptions were provided to the board.  They will look them over and vote on them in August or September.
• The grievance procedure along with the grievance form were discussed.

New Business:

• Flooring Garage will be replacing the restroom floors.  Mid-August for install.
• Still waiting on quotes for the Heating/AC unit in the children’s area.
• 10 free showers donated by Loves to provide to any patron, as needed.  City Transit will transport them there and back, if needed.
• Jeff and Amy Klare donating 4 new laptop computers to the Library.
• Computer Logs Binder created includes my communications with the tech support and Dave Porter.
• Julie to the Bookmobile to the Rotary Club event at the North Side Park. 30 people came on and 1 person signed up for a library card, and a couple of teens signed up for the SRP.
• Julie, Larami and Eileen promoted the Summer Reading Program and the wrap up parties on 98.7 the Big Boy.
• As of meeting date there are 131 adults signed up for the program, 130 children, and 36 teens. Top reader for the teens has read 42 books.
• The adult wrap- up party will be held July 20 at 6:00pm.  The wrap-up party for the children will be July 18, 2023 at 12:00p, with the teens wrapping up their program on July 18, 2023 at 3:00pm
• The StoryWalk at the Legion Park was popular for park-goers.  Lots of positive feedback.
• Other events that the children participated in were Library field day, making  thank you cards for the Sidney Police Department and 2 blankets were made and donated to CASA.
• Jen made a motion to close the library on August 1, 2023 so staff may attend the WLS meeting in Bayard.  The motion was seconded by Tanya.
  APPROVED: ALL
• A motion was made by Tanya to go into closed session for Personnel reasons at 4:37pm. The motion was seconded by Jen.
  APPROVED: ALL
  Reconvened at 5:29pm.
• A motion was made by Tanya for the Library Staff to participate in mandatory communication training, with additional leadership training for Library Director. Pre-approved closure of Library, as needed, for training.
  APPROVED: ALL

NEXT REGULAR MEETING August 14, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:31pm

Sidney Public Library
Foundation
July 10, 2023

Board Members Present: Tanya Lewis, Jane Holechek, Jen Ramsey, and
                                              Shannon Smelley,
 Also Present:  Amanda.
     Absent:

  Meeting called to order at: 5:32pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the June 12, 2023 meeting. The motion was seconded by Tanya.
  Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

• Still have not received updated Credit Card information.

New Business:   

NEXT REGULAR MEETING: August 14, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:33pm.

SIDNEY PUBLIC LIBRARY
Board
June 12, 2023

Board Members Present:  Steve DeWitt, Jane Holechek, Shannon Smelley, Tanya Lewis and Jen Ramsey                                                                         
Also Present: Amanda, Eileen, Julie, Larami, Stephanie, and Sandy

Absent:                        

Meeting called to order at: 4:00 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  Amanda

• Members of the Friends group had a table at the Gold Rush Day’s Celebration. They handed out information regarding the Library and the Friends Group. There was also a table that had Western books available for a donation. Amanda was going to attend.

Approval of Minutes:  A motion was made by Tanya to approve the minutes of the May 8, 2023 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Tanya to approve the bills for May 2023.  The motion was seconded by Steve. 
     APPROVED: ALL

Old Business:

• Julie gave a report to the Cheyenne County Commissioners on June 5, 2023 regarding the use of the Bookmobile around Cheyenne County and Sidney.  Numbers of people using the Bookmobile have gone up with service at schools, preschools, daycare centers, nursing home, Sloan Estates and home bound services.  The age of the vehicle and maintenance were also the subject of discussion. 
• Amanda reported that there are 216 different varieties of seeds available.  People are now allowed 5 packets of seeds a week.
• Sandy reported that she had contacted Dave Porter regarding the computer in the Smith Room crashing and other issues. He was to come and take a look at it but wasn’t able to make it. There was some discussion as to what has and has not been done as far as updates and getting printers, (Julies and Bookmobile receipt printer) and computers working.  Amanda reported that she had spoken with Dave and he will be in the week of June 12^th to work on issues. The Board agreed that Dave needed to be contacted to assist Amanda in resolving these issues.  Jen suggested there be a log kept to document when the Windows Updates have been done and  monthly checks for updates  be done on all the computers.

New Business:

• Amanda is updating job descriptions and will have them ready to present to the Board at the July 10 meeting.
• Quotes have been requested for a new heat/ac unit and for new flooring for the 3 restrooms.  Amanda said she would email the Board members the quotes for the flooring and the heat/ac units when she gets them.
• Amanda is also requesting quotes for a new drinking fountain.  She would like to get one that will fill up a water bottle.
• We have a young lady working here this summer that was placed here with the Nebraska Vocational Rehab and Department of Education.  She is at the library for 15 hours a week.
• Eileen reported that the SRP kickoff that was held June 3 from 9-12 went well. Amanda brought her bird for the kids to see.  Programs will start the week of June 12. As of Board meeting time there were 100 kids signed up.
• Larami reported that this is her first year of being in charge of the teen program.  There are 25 teens signed up.
• Julie reported that the Bookmobile is running the summer schedule. The adult program has 105 signups. Julie participated in the Potter Night Out.  She signed a few Kids up for the reading program and also issued a new card. 
• The Cheyenne County Rotary club asked if the Bookmobile could be available for the Kids Cookout in the Park to be held from 11a-2p on June 21 at the Northside Park. 
• Julie has finished all of her Basic Skills classes. 
• Friday Friends is going well.  They had a dance/karaoke party on June 9^th.  It was a huge success. 

A motion was made by Tanya to go into closed session for Personnel reasons at 4:40 pm. The motion was seconded by Jen.
Approved: All
Reconvened at 4:56p.

NEXT REGULAR MEETING July 10, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:00pm

Sidney Public Library
Foundation
June 12, 2023

Board Members Present: Steve DeWitt, Tanya Lewis, Jane Holechek, Jen Ramsey, and Shannon Smelley,
 Also Present:  Amanda, andStephanie.
     Absent:

  Meeting called to order at: 5:00pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Jen to approve the minutes of the May 8, 2023 meeting. The motion was seconded by Tanya.
  Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

• Still have not received updated Credit Card information. Amanda will fax again. 

New Business:   

NEXT REGULAR MEETING: July 10, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:05pm.

SIDNEY PUBLIC LIBRARY
Board
May 8, 2023

Board Members Present:  Steve DeWitt, Shannon Smelley, Jen Ramsey                                                                         
Also Present: Amanda, Eileen, Julie, Stephanie, and Sandy

Absent: Jane Holechek and Tanya Lewis
               A motion was made by Steve to excuse Jane and Tanya from the May 8 Board meeting. 
               The Motion was seconded by Shannon.
                APPROVED: All          

Meeting called to order at: 4:00 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  Amanda

• 10 people participated in the Haiku/Tai Chi program on April 29^th.
  • All pots for the Adopt-A-Pot have been adopted.  Planting will take place during the month of May.   

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the April 10, 2023 meeting.  The motion was seconded by Steve.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Shannon to approve the Bills for April 2023.  The motion was seconded by Steve. 
     APPROVED: ALL

Old Business:

• Amanda was asked to contact Dave Porter to come in and help resolve several computer issues.
• The Board requested that Amanda call and get on the agenda for the Cheyenne County Commissioners meeting so her and Julie can discuss the bookmobile.  The Board also requested that Julie keep them up to date on the maintenance being done.

New Business:

• April 29 was the Plant and Seed exchange hosted by the Federated Garden Clubs and Cheyenne County Extension office there was estimated 40 people that participated.
• The Booksale was held an extra week due to National Library Week.
• Eileen gave a report on the upcoming Summer Reading Program.  June 3^rd will be the sign-up kickoff.  There will be several different activities during the 6-week program. 

NEXT REGULAR MEETING June 12, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:25pm

Sidney Public Library
Foundation
May 8, 2023

Board Members Present: Steve DeWitt,Jen Ramsey, and Shannon Smelley,
 Also Present:  Amanda, andStephanie.
     Absent: Jane Holechek and Tanya Lewis

 A motion was made by Steve to excuse Jane Holechek and Tanya Lewis from the Foundation Meeting.  The motion was seconded by Shannon.
    Approved: All       

  Meeting called to order at: 5:40pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the April 10, 2023 meeting. The motion was seconded by Steve.
  Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

• Amanda will take care of Foundation Signature cards.

New Business:   

NEXT REGULAR MEETING: June 12, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:35pm.

SIDNEY PUBLIC LIBRARY
Library Board
March 13, 2023

Board Members Present:  Steve DeWitt, Jane Holechek, Shannon Smelley, Jen Ramsey                                                                         
Also Present: Amanda, Autumn, Eileen, Julie, Sandy, Stephanie

Absent: Tanya Lewis.
               A motion was made by Jen to excuse Tanya from the Board Meeting. 
                The motion was seconded by Steven.
                 APPROVED: All

Meeting called to order at: 4:00 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  Amanda

• The Dr Seuss celebration was a great success.  There were over 55 children in attendance.
• The next meeting will be March 20^th at 6:00pm.  Discussions will be held about the Summer Reading Program and the Adopt-A-Pot.  

Approval of Minutes:  A motion was made by Steve to approve the minutes of the February 13, 2023 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Shannon to approve the Bills for February 2023.  The motion was seconded by Jen. 
     APPROVED: ALL

Old Business:

New Business:

• March 30, 2023, North Elementary is holding a STEAM program.  Amanda will be taking the 3-D printer and the VR headsets to demonstrate.
• The Free Speech Group for Teens will be featuring Sidney Mayor Brad Sherman.  He has agreed to do a Q&A on Reddit.  Advertising will be done on other social media platforms.
• April 29 will be the Plant and Seed exchange hosted by the Federated Garden Clubs and Cheyenne County Extension office, UNL from 9am to 1pm.

A motion was made by Shannon to go into closed session to go into Personnel matters at 4:15pm. The motion was seconded by Steven.
Approved: All

Reconvened at 4:45pm

NEXT REGULAR MEETING: April 10, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:47pm

Sidney Public Library
Foundation
March 13, 2023

Board Members Present: Steve DeWitt, Jane Holechek,Shannon Smelley, Jen Ramsey                                                                                                       

 Also Present:  Amanda, andStephanie.
     Absent: Tanya Lewis.
       A motion was made by Shannon to excuse Tanya Lewis from the Foundation Meeting. 
       The motion was seconded by Steve.
                 APPROVED: All        

Meeting called to order at: 4:47pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Jen to approve the minutes of the February 13, 2023 meeting. The motion was seconded by Shannon.
  Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

• Amanda will take care of Foundation Signature cards.

New Business:   

NEXT REGULAR MEETING: April 10, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:50pm.

SIDNEY PUBLIC LIBRARY
Library Board
February 13, 2023

Board Members Present:  Steve DeWitt, Jane Holechek, Tanya Lewis, Jen Ramsey                                                                         
Also Present: Amanda, Eileen, Larami, Stephanie

Absent: Shannon Smelley.
               A motion was made by Tanya to excuse Shannon Smelley from the Board Meeting. 
                The motion was seconded by Jen.
                 APPROVED: All

Meeting called to order at: 4:00 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  N/A

Approval of Minutes:  A motion was made by Steve to approve the minutes of the January 9, 2023 meeting.  The motion was seconded by Tanya.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Tanya to approve the Bills for January 2022.  The motion was seconded by Jen. 
     APPROVED: ALL

Old Business:

• Amanda submitted the Bibliostat Survey.
• The Seed Library has 150 varieties of seeds.
• 35 people are registered in the Winter Reading Program.

New Business:NEXT REGULAR MEETING: March 13, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:15pm.

Sidney Public Library
Foundation
March 13, 2023

Board Members Present: Steve DeWitt, Jane Holechek,Shannon Smelley, Jen Ramsey                                                                                                       

 Also Present:  Amanda, andStephanie.
     Absent: Tanya Lewis.
       A motion was made by Shannon to excuse Tanya Lewis from the Foundation Meeting. 
       The motion was seconded by Steve.
                 APPROVED: All        

Meeting called to order at: 4:47pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Jen to approve the minutes of the February 13, 2023 meeting. The motion was seconded by Shannon.
  Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

• Amanda will take care of Foundation Signature cards.

New Business:   

NEXT REGULAR MEETING: April 10, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:50pm.