Sidney Public Library Board
August 15, 2023

Board Members Present: Steven Dewitt, Jane Holechek, Shannon Smelley, Tanya Lewis and Jen Ramsey                                                                         
Also Present: Amanda, and Autumn

Absent:                        

Meeting called to order at: 4:01 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  Amanda

  • Kindergarten Library Card sign up starts 9/1/2023
  • Chair donated by Friends to the Night of Hope fundraiser brought $75.00
  • Friends Adult Spelling Bee is 8/21/2023 1:00pm at the Cheyenne County Community Center $5.00 entry fee. Two categories: Ages 40-60, Age 60 +. Prizes for first, second and third place.

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the July 10, 2023 meeting.  The motion was seconded by Steven.
 APPROVED: ALL

Financial Reports and Bills:  A motion was made by Tanya to approve the bills for July 2023.  The motion was seconded by Jen. 
 APPROVED: ALL

Old Business:

  • Employee Job Descriptions.  Monthly work schedule and payroll tasks will be shifted from Technical Services Librarian to Library Director to align with other City Departments.
  • Grievance Policy and Procedure: Discussed further. Amanda will draft a policy and procedure based on information presented during this meeting, and information discussed in this meeting.

New Business:

  • Backpack Giveaway at Verizon on 8/5/2023. Becca and Amanda took the Bookmobile.  22 people visited the bookmobile that day.
  • Communication workshop with The Align Team was held yesterday at Security First Bank.  A lot was discussed and learned.  A summary will be provided to the library staff by The Align Team.
  • Stephanie Mika has stepped down as appointed secretary for the library board meetings. For the time being, the Library Director will take meeting notes.
  • Amanda is enrolled in the MLIS program at Wayne State University. Classes begin 8/28/2023
  • Bookmobile route, Friday Friends, and Free Speech Teen Group will start again after Labor Day.
  • The Bookmobile is scheduled for service at Sauder’s Automotive 8/29/2023. This is regular maintenance that is done twice per year.
  • There is some interest in investing in a new bookmobile. Those involved would like to see a fundraising campaign by the Library, Library Board, and the Friends of the Sidney Public Library that involves the community.
  • Building improvements: thermostat near the director’s office is being replaced due to a malfunction. Work is being done by Day & Night Plumbing and Heating. Tile replacement has begun in the women’s restroom. Work being done by Flooring Garage.  An agreement was reach with the City Office to pave the parking area behind the library.  It will be paved with 6 inches of concrete.
  • A motion was made to go into closed session at 4:37pm.
    Ended closed Session at 5:11pm.

NEXT REGULAR MEETING 9/11/2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:14pm

Sidney Public Library Foundation
August 15, 2023

Board Members Present: Steven Dewitt, Jane Holechek, Tanya Lewis, Jen Ramsey, and Shannon Smelley,
 Also Present:  Amanda.
     Absent:

  Meeting called to order at: 5:14pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the July 10, 2023 meeting. The motion was seconded by Steven.
Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

  • Addition of Library Director, Amanda Eastin as Authorized Agent to credit card was rejected by the Credit Card Company. More research will be done on why and what options are available.  

New Business:   

NEXT REGULAR MEETING: September 11, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:25pm.