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Board/Foundation Minutes December 13, 2021

SIDNEY PUBLIC LIBRARY
Library Board
December 13, 2021

Board Members Present: Sandy White, Jane Holechek, Tanya Lewis
                                               and Shannon Smelley 
Also Present: Stephanie Mika, Larami Bruner, and Sandy Nelson.                                                                                          

    Absent: Jen Ramsey

Meeting called to order at: 4:00 pm.
Friends Report given by: Bridget

  • The Friends decorated the windows at the library. I Want a Hippopotamus for Christmas was the theme.
  • The Adult Winter Reading Program sign-up began December 6 and there are 10 signed up.  The program runs from December 21 – March 21.  There will be weekly prizes and a grand prize at the end.
  • The Spelling Bee will be January 22, 2022 at the Cheyenne County Community Center.  Registration will end January 8, 2022. 

Approval of Minutes:  A motion was made by Tanya to approve the minutes of the November 8, 2021 meeting.  The motion was seconded by Sandy.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for November 8, 2021.  The motion was seconded by Shannon. 
     APPROVED: ALL

Old Business: 

  • Updated the Board on their current CE hours.
  • Staff Holiday dinner will be December 15 at noon.

New Business: 

  • Steph applied for the Thompson, CA Story grant and the ARPA grants for 2021.
  • The bookmobile will not run until further notice.  Arrangements will be made for books at the different stops to be picked up.

A motion was made by Tanya to go into closed session for Personnel matters at 4:17. The motion was seconded by Shannon.
Approved: All
Reconvened at 4:43

NEXT REGULAR MEETING: January 10, 2022
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:45.  

Sidney Public Library
Foundation
December 13, 2021

Board Members Present: 
Sandy White, Jane Holechek, Shannon Smelley,
                                                  and Tanya Lewis.                                                                                               

 Also Present:  Stephanie Mika, Sandy Nelson
     Absent: Jen Ramsey

Meeting called to order at: 4:45pm

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the November 8, 2021 meeting. The motion was seconded by Tanya.
  Approved: ALL

Financial Reports and Bills:   
Approved: ALL

Old Business:

New Business:  

NEXT REGULAR MEETING: January 10, 2022

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:50pm

Board/Foundation Minutes November 8, 2021

SIDNEY PUBLIC LIBRARY
Library Board
November 8, 2021

Board Members Present: Sandy White, Jane Holechek, Jen Ramsey, Tanya Lewis
                                               and Shannon Smelley 
Also Present: Stephanie Mika, Larami Bruner, Eileen Nightingale and Sandy Nelson.                                                                                          

    Absent:

Meeting called to order at: 4:00 pm.
Friends Report given by: Bridget

  • The month of October was the membership drive.  They recruited 6 additional members. 
  • The puzzle tournament was held this month also.  There were 15 teams that competed.
  • 20 decorated pumpkins were entered in the decorating contest. 
  • Imagination Library is up and running!  As of November 8, they already have 82 sign-ups. 

Approval of Minutes:  A motion was made by Jen to approve the minutes of the October 12 2021 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for October 12, 2021.  The motion was seconded by Shannon. 
     APPROVED: ALL

Old Business: 

  • The Board currently needs 20 CE hours by 8/18/2022.

New Business: 

  • The Board welcomed Tanya Lewis.
  • December 15th will be the Holiday dinner for the staff. 

A motion was made by Shannon to go into closed session for Personnel matters at 4:29. The motion was seconded by Tanya.
Approved: All
Reconvened at 4:50.
NEXT REGULAR MEETING: December 13, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:50

Sidney Public Library
Foundation
November 8, 2021

Board Members Present:  Sandy White, Jane Holechek, Shannon Smelley, Jen Ramsey, and Tanya Lewis.                                                                                                                              

 Also Present:  Stephanie Mika, Sandy Nelson
     Absent:

Meeting called to order at: 4:52pm

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the October 12, 2021 meeting. The motion was seconded by Sandy.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Jen to approve the Bills of October 2021. The motion was seconded by Shannon.
Approved: ALL

Old Business:

  • Shannon reported that the original CD information is in the Safety Deposit box.

New Business:  

  • A motion was made by Sandy to remove Chandra and Richard’s name from the Sidney Public Library Foundation and Sidney Public Library signature cards.  And add Jane Holecheck’s name. 

The motion was seconded by Jen. 

APPROVED: ALL

NEXT REGULAR MEETING: December 13, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:55pm

Board/Foundation Minutes October 12, 2021

SIDNEY PUBLIC LIBRARY
Library Board
October 12, 2021

Board Members Present:
Sandy White, Jane Holechek, Jen Ramsey
                                               and Shannon Smelley 
Also Present: Stephanie Mika, Autumn Ramirez, Larami Bruner and Sandy Nelson.                                                                                          

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by:

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the September 13, 2021 meeting.  The motion was seconded by Jen.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Shannon to approve the Bills for September 2021.  The motion was seconded by Sandy. 
     APPROVED: ALL

Old Business: 

New Business: 

  • Sandy and Steph reported that all is going well.  Still weeding and relabeling books.
  • Steph will check on the Board current CE hour status.

A motion was made by Sandy to go into closed session for Personnel matters at 4:13. The motion was seconded by Shannon.
Approved: All
Reconvened at 4:54.

NEXT REGULAR MEETING: November 8, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:54
.

Sidney Public Library
Foundation
October 12, 2021

Board Members Present: 
Shannon Smelley, Sandy White, Jane Holechek, and                                                                                 Jen Ramsey.                                                                                   

 Also Present:  Stephanie Mika
     Absent:

Meeting called to order at: 5:00pm

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the September 13, 2021 meeting. The motion was seconded by Jen.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Sandy to approve the Bills of September 2021. The motion was seconded by Shannon.
Approved: ALL

Old Business:

New Business: Shannon will contact Security Bank and inquire about the safety deposit box.

NEXT REGULAR MEETING: November 8, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:10pm

Board/Foundation Minutes

SIDNEY PUBLIC LIBRARY
Library Board
September 13, 2021

Board Members Present: Sandy White, Jane Holechek, Jen Ramsey
                                               and Shannon Smelley 
Also Present: Stephanie Mika, Lane Kizzire, Autumn Ramirez, Bridget Goding, Jenny Gilbert, 
                         Larami Bruner and Sandy Nelson.                                                                                          

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Bridget

  • National Library card sign up for Kindergartners is underway.  The class with the most signups will win a popsicle party. Members have been reading to the classes.
  • Usborne Fundraiser (cards) is underway
  • The 4th Annual Jigsaw puzzle tournament will be held October 10. 
  • There will be a FOSPL membership drive in October.
  • A pumpkin carving contest will also be held in October

Approval of Minutes:  A motion was made by Jen to approve the minutes of the August 9, 2021 meeting.  The motion was seconded by Sandy.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for August 2021.  The motion was seconded by Shannon. 
     APPROVED: ALL

Old Business: 

New Business: 

  • A motion was made by Sandy to appoint Stephanie Mika and Sandra Nelson as Interim Directors until a new person is hired. The motion was seconded by Jen.

APPROVED: ALL 

  • A motion was made by Shannon to be open from 1-5 on October 2 so the staff can enjoy the Oktoberfest parade in the morning.  The motion was seconded by Jen.

Approved: ALL
A motion was made by Sandy to close at 4:00pm on October 29 so the staff can all participate in the Citywide Trunk or Treat festivities.  The motion was seconded by Shannon.  Approved: All

  • Lane Kizzire, City Financial Director explained the 21-22 budget.
  • The staff has been working on weeding and re-labeling of books in the Library.  Larami is taking care of making new signage throughout the library.  The garage has been cleaned out and there has been new lighting installed. 

A motion was made by Sandy to go into closed session for Personnel matters at 4:29. The motion was seconded by Shannon.
Approved: All
Reconvened at 5:10.

NEXT REGULAR MEETING: October 12, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:15
.

Sidney Public Library
Foundation
September 13, 2021

Board Members Present:  Shannon Smelley, Sandy White, Jane Holechek, and                                                                                 Jen Ramsey.                                                                                                        

 Also Present:  Stephanie Mika, Sandy Nelson
     Absent:

Meeting called to order at: 5:15pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the August 9, 2021 meeting. The motion was seconded by Shannon.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Jen to approve the Bills of August, 2021. The motion was seconded by Shannon.
Approved: ALL

Old Business:

  • The Foundation will provide the FOSPL with the necessary documentation to complete the Imagination Library application process.

New Business:

NEXT REGULAR MEETING:  October 12, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:25pm

Board/Foundation Minutes August 9, 2021

SIDNEY PUBLIC LIBRARY
Library Board
August 9, 2021

Board Members Present: Chandra Weigle, Sandy White, Jane Holechek, Jen Ramsey and Shannon Smelley 
Also Present:  Bridget Goding, Eileen Nightingale, and Sandy Nelson.

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Bridget

  • August book drive is underway
  • Usborne Fundraiser (cards)
  • September is National Library Card sign up month with kindergarten classes
  • Next meeting is September 20, 2021 at 6:00pm

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the July 12, 2021 meeting as corrected.  The motion was seconded by Sandy.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jane to approve the Bills for July 2021.  The motion was seconded by Shannon. 
     APPROVED: ALL

Old Business: 

  • Summer Reading Program had a 40% completion

New Business: 

  • A motion was made by Sandy to accept the resignation of Chandra Weigle as Board President.

APPROVED: ALL 

A motion was made by Jane to go into closed session for Personnel matters at 4:18. The motion was seconded by Sandy

Reconvened at 5:00.

NEXT REGULAR MEETING: September 13, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:00   

Sidney Public Library
Foundation
August 9, 2021

Board Members Present:  Chandra Weigle, Shannon Smelley, Sandy White, Jane Holechek, and                                                                                   Jen Ramsey.                                                                                                        

 Also Present:  
     Absent:

Meeting called to order at: 5:02pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the July 12, 2021. The motion was seconded by Shannon.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Jane to approve the Bills of the July 12, 2021. The motion was seconded by Sandy.
Approved: ALL

Old Business:

  • FOSPL is looking into other actions for Imagination Library, possible partnership with the City of Sidney.

New Business:

NEXT REGULAR MEETING:  September 13, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:08pm

Board/Foundation Minutes July 12, 2021

SIDNEY PUBLIC LIBRARY
Library Board
july 12, 2021

Board Members Present: Chandra Weigle, Sandy White, Jen Ramsey
                                               and Shannon Smelley 
Also Present:  Stephanie Mika, Eileen Nightingale, and Sandy Nelson.
    Absent: Jane Holechek,

Meeting called to order at: 4:00 pm.

Friends Report given by:

  • FOSPL meeting will be July 19, 2021

Approval of Minutes:  A motion was made by Jen to approve the minutes of the June 14, 2021 meeting.  The motion was seconded by Sandy.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for June 2021.  The motion was seconded by Shannon. 

     APPROVED: ALL

Old Business: 

  • Summer Reading Program wraps up on Wednesday June 21 at West Elementary with a Juggling performance.

New Business: 

  • Richard’s report was read by Chandra.
  • Richard ordered a new laptop for the Bookmobile and Adult Librarian use.  The old laptop was moved to replace the old door counter computer.
  • The new shelving has been installed in the genealogy room and the door frame will be completed soon. Kevin Kubo has done the work. 
  • There is a water leak through the seal on the front windows.  Kevin has replaced the Caulking. 
  • Richard completed reviews of the staff and emailed them to Chandra.
  • Tech guides were written and left on the top tray of the office. 
  • Steph worked with David and Lane to update changes to the budget. 

A motion was made by Sandy to go into closed session for Personnel matters at 4:11. The motion was seconded by Jen

Reconvened at 5:00.

NEXT REGULAR MEETING: August 9, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:10  

     

Sidney Public Library
Foundation
July 12, 2021

Board Members Present: 
Chandra Weigle, Shannon Smelley, Sandy White and                                                                               Jen Ramsey                                                                               

 Also, Present:  Stephanie Mika, Eileen Nightingale
     Absent: Jane Holechek,

Meeting called to order at: 5:10pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the June 14, 2021. The motion was seconded by Jen.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Jen to approve the Bills of the June 14, 2021. The motion was seconded by Shannon.
Approved: ALL

Old Business:
New Business:

  • FOSPL requested DBA certificate application.  Tabled until conference with the City Attorney.

NEXT REGULAR MEETING:  August 9, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:20pm

      

Board/Foundation Minutes June 14, 2021

SIDNEY PUBLIC LIBRARY
Library Board
June 14, 2021

Board Members Present: Jane Holechek, Chandra Weigle, Sandy White, Jen Ramsey and Shannon Smelley 
Also Present:  Richard Sandstrom, Stephanie Mika, Eileen Nightingale, and  
                         Liz Borgmann.                             

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Liz

  • Summer Reading Program kickoff was a success.  The Friends served hotdogs and snacks.  There was chalk art and crafts.
  • Dolly Parton’s Imagination Library is getting closer to their goals through grants.
  • Newsletter will be out in July.

Approval of Minutes:  A motion was made by Jen to approve the minutes of the May 10, 2021 meeting as corrected.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for May 2021.  The motion was seconded by Jane. 

     APPROVED: ALL

Old Business: 

  • The Adult Librarian/Bookmobile will start on July 6th
  • Richard has been driving the bookmobile to its various stops.
  • Richard will continue to make book orders for the graphic novels and adult books.
  • The new shelving for the genealogy room should be in place in the next week or two.
  • A quote was requested for facia wrap for the library due to corners showing damage.
  • Richard finished the ALA Organization & Personnel Management course.
  • The WIFI router has been replaced with Meraki Access points which provide better coverage, higher security and clear statistics for the yearly report.  The replacement required a new switch and Cat 5e wiring.

New Business: 

  • Richard submitted his resignation via email to the Board, talked with Board President Chandra and provided signed copy to City HR.  His last day will be July 2nd. A motion was made by Sandy to accept Richard’s resignation.  The motion was seconded by Shannon.  The Board wishes him well.
  • Autumn from HR handed out a summary for the Director’s Position. 
  • Richard’s exit interview will be conducted by Jen and Chandra. 
  • Eileen reported that as of the Board meeting there had been 79 children sign up for the Summer Reading Program and 6 teens. 

A motion was made by Sandy to go into closed session for Personnel matters at 4:45. The motion was seconded by Jane

Reconvened at 5:28
NEXT REGULAR MEETING: July 12, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:30    

Sidney Public Library
Foundation
June 14, 2021

Board Members Present: 
Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White and Jen Ramsey                                                                                                          

 Also, Present:  Richard Sandstrom, Stephanie Mika
     Absent:

Meeting called to order at: 5:30pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the May 10, 2021. The motion was seconded by Jen.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Sandy to approve the Bills of the May 10, 2021. The motion was seconded by Jane.

Approved: ALL

Old Business:
New Business:

NEXT REGULAR MEETING:  July 12, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:35pm

Board/Foundation Minutes May 10, 2021

SIDNEY PUBLIC LIBRARY
Library Board
May 10, 2021

Board Members Present: Jane Holechek, Chandra Weigle, Sandy White, Jen Ramsey and Shannon Smelley 
Also Present:  Richard Sandstrom, Stephanie Mika, Bridget Whittredge, Sandy Nelson and  Eileen Nightingale.                             

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Bridget

  • Adopt a pot sign-up sheet is available for the planting event on May 15.
  • Friends will have a meeting on May 17 to finalize plans for the SRP kickoff to be held June 5 from 11-1.

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the April 12, 2021 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the Bills for April 2021.  The motion was seconded by Jane. 

     APPROVED: ALL

Old Business: 

  • The City has contracted a cleaning service to clean the city building and the library.
  • E-rate has been completed.
  • The bookmobile has had the marker lights new the top changed to LED

New Business: 

  • Sandy made a motion to change the Library Services policy. We will change the wording to remove “or adjacent to” so that the line reads, “Residents are those who live in, own property in or attend a school district located in Cheyenne County, Nebraska.”  Removal of Nebraskards may be used at the Sidney Public Library.  The Motion was seconded by Shannon.  Approved: ALL
  • A motion was made by Jane to change the Library Collections policy to read:

The responsibility for the selection of library materials is delegated to the Library Staff. The motion was seconded by Jen.  Approved: ALL

  • There has been no information found through HR at the City offices regarding the evaluation process of the Director including staff input.  The Board may solicit information from the staff. 

NEXT REGULAR MEETING June 14, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:30 . 

Sidney Public Library
Foundation
May 10, 2021

Board Members Present: 
Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White and  Jen Ramsey                                                                                                          

 Also, Present:  Richard Sandstrom, Stephanie Mika
     Absent:

Meeting called to order at: 4:35pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the April 12, 2021 meeting as corrected.  The motion was seconded by Jane.
  Approved: ALL

Financial Reports and Bills:   
Approved: ALL

Old Business:
New Business:

NEXT REGULAR MEETING:  June 14, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:50pm

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